Online Annual General Meeting (AGM) 

Saturday 14 November 2020 at 10am

All BC members, and the public, are welcome to join BC's first online AGM via Zoom webinar. Details of how to register, attend and vote can be found below.

Our Chair, Karen Goldie-Morrison, Chief Executive, Julie Williams and Honorary Treasurer, Nigel Symington, look forward to welcoming you to this year's event. Sadly, due to Covid-19 restrictions and to ensure everyone remains safe, we took the difficult decision to cancel the Members' Day. However, we are extremely pleased to advise that BC's Associate Director, Dr Richard Fox, will be speaking about the impact of BC's work on the climate crisis.

The following business will be transacted during the AGM:


Karen Goldie-Morrison, Chair of Butterfly Conservation

  1. To receive apologies for absence
  2. To approve the minutes of the last AGM
  3. Matters arising
  4. Annual Report - Chair's report to members
  5. Treasurer's Report to members and adoption of the Annual Report and Consolidated Accounts and Balance Sheet for the year ended 31 March 2020
  6. To appoint Buzzacott LLP as Auditor and to authorise Council to fix their remuneration for the ensuring year
  7. Chief Executive Officer's Report
  8. Council Elections
  9. Q&A Sessions

Dr Richard Fox, Associate Director of Recording & Monitoring, Butterfly Conservation

Karen Goldie-Morrison, Chair of Butterfly Conservation


















The Minutes from the last AGM, Annual Report and Consolidated Accounts and Balance Sheet can be viewed here.

For further details on the AGM and voting conditions please see the 'Notes to the 2020 AGM' below. A further copy of the AGM flyer is also provided. 

Notes to the 2020 AGM
pdf 76.38 KB
AGM Flyer
pdf 4.57 MB

Zoom Webinar - joining information


Please register here to attend the AGM.  Once registered, you will receive an email notification with a unique join link. If you do not receive the confirmation email within 30 minutes, you may need to check your junk/spam inbox. If the confirmation has not been received, please contact Vikki Webb via email @email or phone 01929 406020.
Registration closes on 11 November 2020.

How to join the AGM on the day

To join the AGM, click the link provided within the confirmation email.  You will be able to log in from 9.30am on Saturday 14 November 2020.

  • If you are joining using a desktop or laptop computer, you will need to download the Zoom app, Please allow additional time before the start of the AGM to do this.
  • If you are joining using an Android, iOS or BlackBerry phone or tablet, you will need to download the Zoom app via your phone/tablet app store. Please allow additional time before the start of the AGM to do this.

When you join, your audio and camera will be turned off, but you will still be able to hear and see the meeting. You do not need to have a camera or microphone installed on your device.

You can also join a test meeting to familiarise yourself with Zoom at

How to ask a question for the Q&A Session

If you would like to ask a question at the AGM, please send your question in advance to Sarah Adlem at @email, by Thursday 12 November 2020 at the latest.

It may only be possible to answer two or three questions during the AGM due to limited time, and questions will be selected at random.  All questions submitted will be answered and made available on our website by the end of November 2020.

Checking your audio settings

If you have a problem hearing you can check the audio settings by clicking the arrow next to the “Unmute button.” If you are connecting via a smartphone or tablet, you should press the “Audio” button and select “Call via Device Audio.”

Download speeds

Minimum download speeds recommended by Zoom is 1 Mbps download. Close programs you do not use and that may reduce your bandwidth. Ensuring other unused devices in your household/working station are disconnected from the internet may also increase bandwidth. Further information can be found here -

Council Elections and Resolutions

All BC members over the age of 18 are eligible to vote on the Trustee Elections and Resolutions. Voting opens on Friday 25 September 2020, and please ensure you have placed your vote by 5pm on Friday 30 October 2020 as votes received after this date will not be counted. Remember to have your unique voting code to hand!    

If you would like to vote but are unable to do so online, please contact Sarah Adlem on [email protected] or 01929 406013.

Voting for the 2020 AGM has now closed.